Shredding documents that are no longer needed might seem like a simple process. This job involves just putting the documents in a shredder and you are done. Depending on your business practice, your employees might even just toss the documents in a recycling bin and assume they get recycled in a facility. But, either of these practices doesn’t assure the security of your business’s information. The data contained in those documents can be easily accessed and used by thieves for their own purposes. Whatever they do with it, it wouldn’t be beneficial to your company. Below are some reasons to leave your document shredding to the pros:
Protect Your Business from Legal Obligations
Using your own shredding machine doesn’t guarantee that your information won’t be accessed again. The machine often just produces paper strips that can be taped together and read. Depending on this kind of shredding can make your sensitive information such as client, vendor, and employee data vulnerable to thieves. Leaked information won’t make the owners happy so if you don’t want any legal battles to happen, keep any confidential information as secure as you can by getting your documents shred by professionals.
Maintain Business Security
Although your office shredder can help in shredding documents, it doesn’t assure your information’s security. The documents they can shred can be reconstructed. Professional shredders use an industrial shredder which cross-cuts the documents and makes it impossible to tape together the pages. As a result, you can enjoy the peace of mind knowing that your business is protected against data breach.
They Keep Things Convenient and Easy for Everybody
Professionals that work for a paper shredding company put shredding containers in various locations in your office. Your people only have to place their paper in these bins without having to remove any paper clips or staples. Because they are locked, nobody can access whatever informed is stored there. The shredders will only come back as per schedule and can perform the shredding on site if you want. Also, they can give you a certificate of destruction as a proof that they have done their job with precision.
They Offer Cost-Effective Services
Outsourcing shredding allows you to benefit from excellent services without spending your own time and resources. Using your own shredder can seem like a cheaper option but with the risk of legal battles, this might be your safest option. Hiring the services of professional shredders is a cost-effective option since you only pay for their service without investing in a machine. Also, your employees can focus on the job you are paying them to do instead of using some of their time shredding documents.